Notes on data protection – Version 4/2014

1. Our data protection principles

The protection and security of your personal data is of the utmost importance to the Hohenstein Institute (Hohenstein Laboratories GmbH & Co. KG, Hohenstein Textile Testing Institute GmbH & Co. KG, Hohenstein Institut für Textilinnovation gGmbH, Hohenstein Academy e.V., all at Schloss Hohenstein, 74357 Bönnigheim) and for us it is a matter of course that we handle your data responsibly. That is why we only collect and use your personal data in strict compliance with the regulations under data protection legislation.

It is important to us that you are aware at all times of what personal data is being collected when you visit our website, or when you request contact details or take advantage of our services and offers, and how we later use that data. These notes are intended to provide you with information on this subject and to tell you in detail about how we protect your personal data from manipulation, loss, deletion and misuse.

2. Collection and use of personal data

Personal data comprises all the specific details about the personal or material circumstances of an identified or identifiable individual, i.e. your name, address, telephone number or email address.

We only collect, process or use personal data where this is permitted by law or where you have given us permission in advance.

We collect and use your personal data in order to help you to take advantage of the services and offers available from the Hohenstein Institute and enable us to process your enquiries. Your personal data is collected and used for the following purposes:

a. Enquiries

We collect and use your details (e.g. your name, address or email address) in order to answer your enquiry.

b. Online registration for webinars, seminars and virtual press conferences

We collect and use your details (e.g. your name, address, telephone number, email address and payment information) in connection with that particular contractual purpose, in particular in order to handle your registration and conduct the webinar, seminar or virtual press conference in question.

c. Advertising

With your consent, we, the Hohenstein Institute (Hohenstein Laboratories GmbH & Co. KG, Hohenstein Textile Testing Institute GmbH & Co. KG, Hohenstein Institut für Textilinnovation gGmbH, Hohenstein Academy e.V., all at Schloss Hohenstein, 74357 Bönnigheim, Germany, and our service providers) will provide you with information by email about our tests, certifications, events, research and development in the area of textiles, our international sites, textile certifications of the OEKO-TEX® Association (International Association for Research and Testing in the Field of Textile and Leather Ecology, Genferstrasse 23, 8027 Zurich, Switzerland), as well as news from the textile industry. You may revoke this consent at any time. If you grant your consent, we will use the data that you provide to address you personally.

If, in connection with your participation in a webinar, seminar or virtual press conference for which a fee is payable, we obtain your email address, we will use this to tell you about our own, similar events by email, unless you have opted out of this service.

We also use data that is collected in ways other than from the Internet and online applications for seminars, for our customer surveys and for sending out written publicity material by post, including in the interests of our partner companies in the textile industry.

d. Opting out of publicity and withdrawing permission

If you want us to stop processing your data for advertising purposes or would like to revoke any consent that you have granted at any time, simply send a brief message by email to datenschutz@hohenstein.de or by letter to Hohenstein Institute, Abt. Datenschutz, Schloss Hohenstein, 74357 Bönnigheim, Germany. There are no formal requirements for this message and no additional fees will be charged. Once you have done so, your data will no longer be used for advertising purposes. This will not affect the legality of any use of your data up until the time at which you revoke your consent or request that your data is not used for advertising purposes.

e. Job applications by email

If you apply by email for a job, traineeship or internship with us, we will collect and use your data solely for the purpose of processing your application.

f. Press distribution list

At your express request, the Hohenstein Institute (Hohenstein Laboratories GmbH & Co. KG, Hohenstein Textile Testing Institute GmbH & Co. KG, Hohenstein Institut für Textilinnovation gGmbH, Hohenstein Academy e.V., all at Schloss Hohenstein, 74357 Bönnigheim, Germany) will provide you with press releases by email about its research and development, tests, certifications and events in the area of textiles, its international sites, textile certifications of the OEKO-TEX® Association (International Association for Research and Testing in the Field of Textile and Leather Ecology, Genferstrasse 23, 8027 Zurich, Switzerland) and other news from the textile industry. You can select the areas which are of particular interest to you when registering for the press distribution list. We will use the data which you provide while registering to determine whether you are entitled to receive press releases and to address you personally.
You can send a brief message to the Hohenstein Institute at any time if you would like to stop receiving press releases.

g. Fit testing

We collect and use your details (your name, address, phone number, reachability by phone, e-mail-address, body measurements, age) in connection with the contractual purpose in order to arrange and conduct fit testing.

3. Cookies and web tracking a. Cookies

To make our website more user-friendly and better suited to your needs, we use cookies in some areas. "Cookies" are small files that are stored locally on the hard disc of your computer so that they are available to be downloaded later in order to make it easier for you to use our online services. They enable our system to recognise your browser and make specific services available to you. Cookies also enable us to analyse how you use our website.

Some of the cookies used by us are deleted at the end of your browser session, i.e. when you close your browser (so-called session cookies). Other cookies remain on your device for up to 24 months and enable us or our service providers to recognise your browser next time you visit the website (so-called persistent cookies). Cookies also enable us to analyse how you use our website (so-called web tracking, see b. below).

You can control the installation of cookies by the settings on your browser, as described below (see c. "Accepting and declining cookies").

b. Anonymised web tracking

Our website uses Google Analytics, a web analysis service from Google Inc. ("Google"). Google Analytics uses cookies which are stored on your computer to allow an analysis of your use of the website. The information generated by the cookie about your use of our website is normally sent to a Google server in the USA and stored there.

However, if IP anonymisation is activated on our website, then, within the member states of the European Union or other states that are party to the EEA Agreement, your IP address will first be shortened by Google as standard. Only in exceptional cases will the full IP address be sent to a Google server in the USA and shortened there.

Google will use this information on our behalf to analyse your anonymised use of the website, compile reports on website activity and perform other services for us connected with website and Internet usage.

You can prevent the data generated by the cookie and relating to your use of the website (including your shortened IP address) from being sent to Google and processed by Google by downloading and installing the browser plug-in that is available via the link http://tools.google.com/dlpage/gaoptout?hl=de , or by adjusting the settings in your browser software as described in c. (Accepting and declining cookies).

c. Accepting and declining cookies

You can adjust whether you accept or decline cookies – including for web tracking – via the settings in your web browser. You can set your web browser so that it notifies you when cookies are being installed, or rejects cookies altogether. However, if you reject cookies, you may no longer be able to use all the functions of our website. You can find out more about this option for the most commonly used browsers by using the following links:

  • Explorer: http://support.microsoft.com/gp/cookies/de
  • Firefox: http://support.mozilla.org/de/kb/cookies-informationen-websites-auf- ihrem- computer
  • Google Chrome:http://support.google.com/chrome/bin/answer.py?hl=de&answer=95647
  • Safari: http://www.verbraucher-sicher-online.de/anleitung/cookies-verwalten- in-apple-safari
  • Opera: http://help.opera.com/Linux/12.10/de/cookies.html

4. Data security

We and our service providers take technical and organisational security precautions to protect your personal data from accidental or intentional manipulation, loss or deletion and from access by unauthorised persons. Our data processing and security measures are continuously improved to keep up with technological developments.

5. Information, correction, blocking, deletion

If you have any questions about how the Hohenstein Institute collects and uses your personal data, we are happy to inform you at any time and free of charge about the data that we hold about you. You also have the right to correct, block or delete your personal data provided that the requirements of Section 35 BDSG (German Federal Data Protection Act) are met.

Please send any messages on this subject by email to datenschutz@hohenstein.de or by post to Hohenstein Institute, Data protection Dept., Schloss Hohenstein, 74357 Bönnigheim.

6. Amendments

From time to time it is necessary to amend the content of these notes on data protection. We therefore reserve the right to amend them at any time. We will publish the amended version of the notes on data protection here. If you visit the site again, you should therefore read through the notes on data protection again.

7. Bodies with responsibility

Hohenstein Institute:

  • Hohenstein Laboratories GmbH & Co. KG
  • Hohenstein Textile Testing Institute GmbH & Co. KG
  • Hohenstein Institut für Textilinnovation gGmbH
  • Hohenstein Academy e.V.

All at

Schlosssteige 1
74357 Bönnigheim
DEUTSCHLAND
Telefon: +49 7143 271-0
Telefax: +49 7143 271-51
E-Mail: info@hohenstein.de

Version: April 2014